Purchase and delivery of assorted electric items

The City of Palo Alto's Purchasing and Contract Administration Department, acting on behalf of the Electric Operations Department, Utilities Division, is seeking quotes for a one-time purchase of assorted electrical items through Request for Quotes (RFQ) Number 196430. The procurement covers 47 line items including electrical hardware, connectors, wire, fuses, conduit, splice kits, and related equipment, with quantities ranging from 2 units to 6,593 feet. Delivery will be F.O.B. Destination, Freight Prepaid to Palo Alto, California, with quotes due by 3:00 p.m. on December 22, 2025, to be submitted electronically through the City's OpenGov portal. Evaluation criteria include responsiveness, responsibility, and lowest bid, with the City reserving the right to reject all quotations or award multiple contracts. Bidders may submit alternate items for approval, but must include accompanying data sheets; alternates without data sheets will not be evaluated. The contract will be awarded to the lowest responsive and responsible bidder, with pricing to remain firm and fixed throughout the term.

No specific set-aside designations or restrictions for disadvantaged enterprises are mentioned in the documentation. Bidders must comply with Palo Alto's Environmentally Preferred Purchasing Requirements, which include using recycled content paper, recyclable packaging, avoiding expanded foam plastics, and reusing pallets. Insurance requirements are mandatory, with contractors needing to provide comprehensive coverage including workers' compensation, general liability, automobile liability, and professional liability, with minimum limits of $1,000,000 per occurrence. The City must be named as an additional insured on most policies. While no specific budget range is provided, the one-time purchase nature suggests a discrete procurement value. Contractors will be subject to potential liquidated damages for non-compliance with environmental requirements, and the City retains the right to terminate the agreement with or without cause upon ten days' written notice. Contact for questions is Renee Howard, Senior Buyer, who can be reached at renee.howard@paloalto.gov or (650) 496-5900.