Pump Repair and Rebuild Services

The County of Orange, OC Public Works, is soliciting competitive bids for Pump Repair and Rebuild Services through an Invitation for Bid (IFB #IFB-080-2964502-EL). This procurement involves the provision of comprehensive maintenance, repair, and rebuilding services for submersible and vertical pumps, portable pumps, and associated equipment including angle drives, gear drives, drive lines, engine balancing, and parts fabrication at various County pump stations and dams throughout Orange County. The successful contractor must maintain an in-house or readily available full-service machine shop capable of fabricating custom parts, repairing mixed axial flow pumps up to 56 inches in diameter and 38 feet in length, and providing emergency repairs with delivery capability within two weeks of order placement. Required qualifications include maintaining a facility location within a 60-mile radius, providing 24-hour operation support during prolonged rain periods, and offering technical assistance, damage estimates, and complete pump rebuilding or replacement services on an as-needed basis. Bids must be submitted electronically through the County's online procurement portal no later than March 3, 2026, at 2:00 PM, with all questions or requests for interpretations due by Tuesday, February 17, 2026, before 2:00 PM. The contractor must provide firm, fixed-rate pricing with all labor classifications, hourly rates for personnel, parts costs, and machining/fabrication services on an FOB Destination basis. Bids will remain valid for 120 days following the closing date, and the contract will be effective July 14, 2026, for an initial term of five calendar years with no automatic renewal.

The procurement includes a five percent (5%) preference deduction applied to confirmed County of Orange Local Small Business (OCLSB) or Disabled Veteran Business Enterprise (DVBE) certified bidders for evaluation purposes, with a maximum allowable preference deduction of $100,000. No incumbent vendors or current contractors are identified in the solicitation documents. Upon contract award, the successful bidder must submit certificates of insurance with additional insured endorsements, a current W-9 form (or 587/590 form for out-of-state vendors), a valid D-U-N-S number, and a valid Unique Entity Identifier (UEI) number within seven days of notification. The contractor must also execute a Faithful Performance Bond and a Labor and Material Payment Bond, each required under California law, with bond amounts equal to or exceeding the estimated contract payment amount. The total contract amount shall not exceed $900,000, with compensation structured as a firm fixed-fee arrangement based on hourly rates for technical assistance, estimate preparation, labor, and machining/fabrication services, plus parts at the contractor's pricing with no markups allowed. Individual line items exceeding $10,000 require certification that items are replacement components rather than standalone capital assets, and no price increases will be considered during the first contract year, with any future adjustments requiring 180 days advance notice and documented proof of cost increases.