Pump Maintenance and Support

The City of Commerce City is requesting proposals for as-needed pump maintenance and support services under RFP-PW-26-027, with proposals due August 6, 2026 at 2:00 PM MT and a non-mandatory pre-offer conference on July 27, 2026 at 2:00 PM MT via Microsoft Teams.

The scope covers inspection, maintenance, repair, replacement, and installation of irrigation pumps, swimming pool pumps, HVAC pumps, water-feature pumps, and related motors and controls across 14 identified City locations managed by the Public Works and Parks, Recreation & Golf Departments. The contractor must respond to City inquiries within 24 hours and be on-site within 24 hours of work order approval; emergency and after-hours response availability is required. Pricing submission must include an equipment and parts price list with complete hourly rates and discount percentages.

The initial contract term is 12 months with City options to extend for up to four additional 12-month periods. No maximum contract value is identified in the solicitation. The contractor must maintain comprehensive general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, automobile liability insurance of $1,000,000, professional liability insurance of $1,000,000, and umbrella or excess coverage of $1,000,000. Performance and payment bonds equal to 100 percent of the contract amount are required if services involve construction or maintenance of public works.

Evaluation uses a 100-point qualitative methodology: Technical Approach and Solution (40 points), Demonstrated Applicable Experience and Personnel Qualifications (35 points), and Price (25 points). The City Selection Committee will evaluate all proposals and reserves the right to conduct interviews or presentations with highest-rated respondents and to select multiple contractors if deemed necessary. All proposals remain valid for 180 days following the closing date unless a longer acceptance period is offered.