Publicly Accessible Website for Publication of Legal Notices

Volusia County, Florida is seeking a contractor to develop and maintain a publicly accessible website for publishing legal notices in compliance with Section 50.0311 of the Florida Statutes. The procurement aims to create a comprehensive web-based Notice Management Portal that will allow the county and up to 25 additional governmental agencies, including municipalities, the school board, special districts, the court system, and constitutional officers, to upload, manage, and publish legally required advertisements and public notices. The proposed solution must include robust features such as role-based access control, multi-factor authentication, detailed audit logging, and the ability to create, review, approve, and publish notices. The system must support approximately 200 annual notices, offer mail notification subscriptions for residents, and guarantee 99.9% uptime while meeting WCAG 2.0 Level AA accessibility standards. The request for proposal (RFP) was released on April 8, 2025, with a pre-proposal meeting scheduled for April 17, 2025, and responses due by May 20, 2025, at 3:00 pm. The initial contract term is three years with options for two subsequent one-year renewals, contingent upon mutual agreement and county council approval.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The contract requires comprehensive insurance coverage, including Workers Compensation, Commercial General Liability, Auto Liability, Professional Liability, and Cyber Insurance, with specific coverage limits ranging from $500,000 to $2,000,000 depending on the type of coverage. While specific budget ranges are not explicitly stated, the RFP emphasizes that the pricing for publication must be less expensive than traditional newspaper publication. The Seventh Judicial Circuit Court of Florida will be able to publish notices without charge, and the system must support various technical requirements including responsive design and compatibility with multiple browsers and platforms. The contractor must provide a secure system that ensures data retention for at least 5 years and supports flexible onboarding for participating agencies. Pricing structures must be itemized separately for the county and potential participating agencies, with detailed considerations for optional features and administrative fees.