Public Works, Post Office, and Town Hall Janitorial Services

The Town of Chapel Hill is requesting proposals for professional janitorial services at the Chapel Hill Public Works Campus, the Post Office and Courthouse Facility, and Chapel Hill Town Hall under RFP P27-11, with proposals due November 6, 2026 at 2:00 PM EST and mandatory attendance at a pre-proposal meeting and site visit on October 22, 2026 at 9:00 AM EST at Chapel Hill Public Works.

Services include daily cleaning five days per week with labor, equipment, and supplies to maintain hospitality-level cleanliness standards across all three facilities. Vendors must have at least three years of commercial janitorial service contracting experience in North Carolina, be registered with the North Carolina Secretary of State, and comply with North Carolina E-Verify requirements.

Insurance requirements are substantial: Commercial General Liability and Business Automobile coverage of $1,000,000 per occurrence, Workers' Compensation coverage of $100,000 per employee, and Cyber Liability Coverage of $1,000,000 per occurrence with $2,000,000 aggregate.

The contract term is one year beginning January 1, 2027, with options to renew for up to four additional one-year terms under the same conditions. Vendors must submit detailed pricing on Form 3 for basic services and optional elective services across all three facilities for each year from 2027 through 2031, with all costs including labor, materials, equipment, taxes, and fees included in the submission. No overall contract value is specified in the RFP.

The Town encourages small, minority, and women-owned businesses to respond and reserves the right to award contracts to one or more providers, reject all proposals, or cancel the solicitation. Written questions are due October 26, 2026 at 2:00 PM EST, with responses provided in an addendum by October 30, 2026. Proposal evaluations are scheduled between November 6 and November 30, 2026, with contract award anticipated on January 1, 2027.