Public Safety Supplies & Equipment

The City of Pittsburgh Office of Management & Budget is issuing Invitation for Bid (IFB) #2025-IFB-240 for Public Safety Supplies & Equipment on behalf of Allegheny County, Pennsylvania. This procurement seeks bids for a comprehensive range of public safety items including ammunition in various calibers (9mm, .223, .308, .45 Auto), tactical training equipment from manufacturers such as Federal, Hornady, Simunition, Combined Tactical Systems, PepperBall, and Force on Force, protective gear, cleaning supplies, and less-lethal munitions systems including flash-bang devices, smoke grenades, and bean bag rounds. The contract will run for an initial two-year term from November 1, 2025, through October 31, 2027, with two optional one-year renewal periods at the City's discretion, encompassing 348 line items across three pricing tables. Key deadlines include a bid question submission deadline of October 21, 2025, at 5:00 pm, a bid submission deadline of October 31, 2025, at 2:00 pm, and a public bid opening scheduled for October 31, 2025, at 3:00 pm at the Office of Management & Budget Bureau of Procurement located at 414 Grant Street, Room 502, Pittsburgh, PA 15219. Bidders must submit bids electronically through https://secure.procurenow.com/portal/pittsburghpa with firm, fixed pricing that includes shipping and delivery costs on an F.O.B. Destination basis. Award will be made to the lowest responsive, responsible bidder on an item-by-item or low-total basis as determined in the City's best interests, with bidders required to submit a Bid Guarantee of up to 5 percent of the total bid amount and subsequently furnish Performance and Payment Bonds each equal to 100 percent of the contract price within ten calendar days of award.

This procurement includes specific Disadvantaged Business Enterprise (DBE) participation goals requiring bidders to demonstrate good faith efforts toward 18 percent Minority-Owned Business Enterprise (MBE), 7 percent Women-Owned Business Enterprise (WBE), 5 percent Veteran-Owned Small Business (VOSB), and 3 percent LGBTQIA+-owned business participation, with bidders failing to meet these goals required to provide documented evidence of good faith outreach efforts. All required documentation, including the EORC Participation Form, Vendor Contact Sheet, Vendor Registration Form, and W-9 Form, must be submitted with the bid, with failure to provide complete documentation within three business days of notification resulting in bid disqualification as non-responsive. Contractors must maintain general liability insurance of $1 million per occurrence and $2 million aggregate, automotive liability of $1 million per occurrence and $2 million aggregate, and $3 million excess/umbrella liability, with the City named as an additional insured. No specific incumbent vendors or budget range is identified in the available solicitation documents. The pricing structure allows for full catalog discounts across different manufacturers, with vendors required to provide percentage discounts applicable to items both specifically listed and not listed in the pricing tables for the entire contract term.