Public Notice of Intent to Utilize a Cooperative Purchasing Contract

Eugene School District 4J in Oregon is issuing a public notice of intent to award Contract No. #26-524 to Fifth Asset, Inc dba DebtBook through a permissive cooperative purchasing agreement under ORS 279A.215(2)(a) and ORS 279B.060. The procurement involves cloud-based financial management solutions specifically focused on debt and lease tracking and financial report generation software. DebtBook will provide an entirely cloud-based service model that eliminates on-premise infrastructure requirements and includes a structured onboarding process estimated at 4-5 weeks for debt implementation and 5-6 weeks for lease implementation. The contract will be executed through OMNIA Partners Contract Number #14-03, which was originally competitively solicited through Region 14 Education Service Center via RFP #21-21. The public comment period for this procurement is open from January 14, 2026, until 4:00 PM on January 21, 2026, with comments to be submitted to purchasing@4j.lane.edu. The vendor will provide dedicated Client Operations Managers and support services Monday through Friday from 8:00 AM to 8:00 PM EST, complemented by 24/7 self-service application resources.

The contract does not appear to have specific set-aside designations or restrictions on responding organizations. DebtBook's pricing submission includes tiered administrative fees remitted to NCPA: 2% for annual sales up to $30,000,000, 1.5% for sales between $30,000,001 and $50,000,000, and 1% for sales exceeding $50,000,001. The estimated contract value is $78,000.00, with the original master agreement term spanning three years and options to renew for up to two additional one-year terms. The contract operates on a "not to exceed" pricing model, allowing vendors to offer lower pricing but prohibiting rate increases above originally submitted rates. No minimum purchase commitments are guaranteed, and participating entities may terminate annually at budget period expiration with appropriate notice. The procurement allows flexibility for the school district to access cloud-based financial management solutions with minimal implementation complexity and ongoing support.