Public Address (PA) System

Rochester Community Schools in Michigan is issuing a Request for Proposal (RFP) for the design, procurement, and installation of a comprehensive Public Address (PA) and Sound Field System across 24 school locations throughout Rochester Hills and Oakland Township. The project encompasses elementary schools, middle schools, high schools, an early childhood education center, and ancillary buildings, requiring a modern, scalable, standards-based IP-based communications platform that integrates classroom audio reinforcement, intercom functionality, paging capabilities, emergency notifications, visual messaging, and districtwide communications into a unified solution. Proposals are due electronically through BidNet Direct by May 21, 2026, at 2:00 p.m. local time, with pricing submissions required in Microsoft Excel format including itemized quantities, OEM part numbers, service line items, unit and extended pricing, and a pricing validity statement valid for a minimum of 180 days from the proposal due date. The District will evaluate proposals based on PA system functionality, classroom audio performance quality, accessibility features, future expandability for safety and security components, integration capabilities with current infrastructure, and comprehensive training and support capabilities. Respondents must provide a minimum of three references for similar projects and demonstrate the ability to deliver to the District's administration center at 52585 Dequindre Road, Rochester, Michigan 48307, with F.O.B. delivery terms. The District reserves the right to award by site or phase, reject any or all proposals, negotiate with respondents, and waive informalities; bids may not be withdrawn or revised for 90 calendar days following the proposal due date, and the Board of Education's anticipated bid award and final project completion dates are to be determined.

This procurement does not specify set-aside designations or restrictions limiting participation to disadvantaged enterprises or particular organization types based on the available documentation. Respondents must comply with disclosure requirements including a notarized affidavit disclosing any familial relationships between the bidder or its employees and members of the Board of Education or the Superintendent, as well as certification of compliance with Michigan's Iran Economic Sanctions Act. A bid bond equal to 5% of the bid amount naming Rochester Community Schools as the obligee, or an alternative certified check payable to Rochester Community Schools, is required with all submissions. The District is exempt from sales tax and will issue a tax exemption certificate upon request. No incumbent vendor information or existing system infrastructure details requiring integration are specified in the available procurement documents, and no specific budget range or award value has been disclosed for this project.