Provision of Ice Vending Machines at variousCity locations

The City of Miami's Procurement Department is seeking a contractor to provide, install, maintain, and service ice vending machines at four specific city locations: Dinner Key Marina, Miami Marine Stadium, MiaMarina at Bayside, and Watson Island. This Invitation for Bid (IFB 2034386) requires vendors to furnish automatic chilled water and ice vending machines capable of containing a minimum of 500 lbs of ice and producing approximately 2,000 lbs of ice per 24-hour period. The contract will be awarded to the bidder offering the highest monthly base rent per machine, with a three percent annual escalation. Key deliverables include bi-weekly machine inspections, bag replenishment, mechanical maintenance, and ensuring machine cleanliness. The solicitation was issued on June 24, 2025, with a bid closing date of July 15, 2025 at 5:00 PM, and includes a voluntary pre-bid conference on July 1, 2025 at 10:00 AM via Microsoft Teams. The contract term is three years, with the option to renew for three additional three-year periods.

Bidders must comply with several key requirements, including submitting a fully refundable $6,000 security deposit, providing a current price list for chilled water and ice, and meeting ADA compliance standards. The solicitation includes a Living Wage Ordinance requiring contractors to pay employees either $15.00 per hour without health benefits or $13.19 per hour with health benefits for contracts over $100,000. Vendors must also complete and notarize an Anti-Human Trafficking Affidavit as a mandatory bid requirement. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the city emphasizes ethical business practices and legal compliance. Contractors must maintain comprehensive payroll records, carry appropriate insurance coverage, and undergo background screening. Though the exact budget range is not specified, the contract's structure suggests potential revenue through monthly machine rental fees, with the city covering utility costs for water and electricity.