Providing, Installing, Repairing and Maintaining 911 Street Name Signs ES-26-01

The County of Louisa, Virginia, through Madison County's administrative structure, is seeking sealed bids for the provision, installation, repair, and maintenance of 911 street name signs on an as-needed basis. This competitive sealed bid procurement requires contractors to furnish aluminum signs, galvanized steel 2" x 2" x 10' posts with pre-punched holes, all necessary hardware, and labor for installation, replacement, and maintenance of E911 road and street signs in full compliance with Virginia Department of Transportation (VDOT) standards and the Manual on Uniform Traffic Control Devices (MUTCD). Signs must feature blue backgrounds with white letters and utilize 3M high-intensity reflective sheeting. The contractor must provide a minimum seven-year warranty or the manufacturer's standard warranty, whichever is longer, with all warranty costs included in the bid price. Work requests must be completed within 10 business days of authorization when procurement time allows for reasonable completion. Award will be made to the lowest responsive and responsible bidder based on a hypothetical cost scenario evaluating average costs across five sign sizes (6x24, 6x30, 6x36, 6x42, and 6x48 inches) and six service categories: single-sign installation (10 units), dual-sign installation (10 units), post replacement (10 units), sign replacement (40 units), post reset (5 units), and sign reset (5 units). Sealed bids are due April 2, 2026, at 3:30 p.m. local time, with the contract period running from April 20, 2026, through April 19, 2027, and two optional successive one-year renewal terms available upon mutual agreement. Bidders must submit a valid Virginia contractor license or SCC ID number, proof of applicable licensing, three client references with contact information, and a certificate of insurance naming the County as an additional insured.

The solicitation contains no specific set-aside designations or restrictions limiting participation to particular enterprise categories, meaning all responsible and responsive bidders meeting the licensing and insurance requirements are eligible to compete. No incumbent vendors or current contractors are identified in the available documentation, nor are there existing technology systems or infrastructure requiring integration specified in the procurement. Questions regarding the solicitation were required to be submitted by March 17, 2026, with clarifications issued on March 24, 2026. Bid pricing must be itemized for each sign size and service category, with all costs remaining firm throughout the contract term and inclusive of materials, delivery, installation, labor, and travel time. No specific award value or budget range is disclosed in the solicitation documents. The County reserves the right to cancel the IFB in whole or in part and to reject any or all bids, and this procurement is available for cooperative use by other public bodies with contractor approval in accordance with Virginia Code Section 2.2-4304. Interested bidders should direct all inquiries to Sam Massie, Purchasing Coordinator, at (540) 967-3404 or smassie@louisacounty.gov.