Protective Clothing and Operational Supplies Rental Services - IFB 26C686002

The California Department of Highway Patrol (CHP) issued Invitation for Bids (IFB) Number 26C686002 to solicit protective clothing and operational supplies rental services for the Rainbow Commercial Vehicle Enforcement Facility (CVEF) Northbound location in Temecula, California. The procurement requires weekly rental and delivery services of protective uniforms and operational supplies for approximately 10 employees, including shop jackets, short and long-sleeve shirts, trousers, coveralls, slip-resistant mats, shop rags, and terry cloth towels. The selected contractor must provide pick-up and delivery services once per week during normal business hours (8:00 a.m. to 4:00 p.m.), excluding state holidays, and complete initial uniform set-up within the first month of contract execution, including measurements, alterations, name tags, and CHP logo embroidering. Prospective bidders must submit questions by May 6, 2026 at 11:00 a.m., with bids due by May 13, 2026 at 11:00 a.m. and bid opening scheduled for May 13, 2026 at 11:15 a.m. The contract term is anticipated to run from November 1, 2026 through November 30, 2029, with CHP retaining extension rights. CHP will award the contract to the responsive and responsible bidder offering the lowest cost bid, with bidders required to provide unit rates and total costs for weekly rental services, replacement costs, initial uniform set-up, and uniform resizing fees. Contractors must maintain commercial general liability insurance with limits of not less than $1,000,000 per occurrence and $2,000,000 aggregate, automobile liability insurance with $1,000,000 combined single limit, and statutory worker's compensation coverage, and all personnel are subject to driver license checks and potential fingerprint clearance requirements.

The DVBE participation requirement has been waived for this solicitation; however, bidders may voluntarily participate in the DVBE Incentive Program for potential bid adjustments. Small business and micro-business preferences (up to 5 percent), non-small business subcontractor preferences (up to 5 percent), and Nonprofit Veteran Service Agency preferences are available to eligible certified businesses. No incumbent vendors or current contractors are identified in the solicitation documents. The contractor will be financially responsible for items lost or damaged due to negligence, while CHP assumes responsibility for replacement costs resulting from employee fault or normal wear and tear. The specific contract value or budget range has not been pre-determined; bidders must develop their own pricing proposals based on the identified line items and service requirements outlined in the solicitation.