Protective Clothing and Operational Supplies Rental Services - IFB 26C656000

The California Department of Highway Patrol is issuing Invitation for Bids (IFB) Number 26C656000 for protective clothing and operational supplies rental services at the Desert Hills Commercial Vehicle Enforcement Facility (CVEF) Westbound in Banning, California. This procurement encompasses weekly rental services including uniforms (jackets, shirts, trousers, and coveralls) across multiple employee categories totaling 384 uniform items and operational supplies (slip-resistant mats, shop rags, and microfiber towels) totaling 60 items, along with related services such as initial setup, resizing, and cleaning. The contractor must submit pricing on a per-item basis for both initial rental costs and replacement costs, with rates remaining fixed throughout the agreement term. Key deadlines include written questions due by May 5, 2026, at 8:00 a.m., with bids due May 12, 2026, at 1:00 p.m., followed by bid opening at 1:15 p.m. the same day. The anticipated contract start date is November 1, 2026, or upon approval, whichever is later, with a three-year term through November 30, 2029, and the CHP reserves the right to extend the agreement term as needed subject to satisfactory performance and funding availability. Qualified bidders must possess a valid local or county business license, and corporations must be in good standing in California, with insurance requirements of $1,000,000 general liability per occurrence, $2,000,000 aggregate, and $1,000,000 automobile liability. The award will be made to the responsive and responsible bidder offering the lowest cost after adjustment for applicable preferences and incentives.

The Disabled Veteran Business Enterprise (DVBE) participation requirement has been waived for this solicitation; however, bidders may claim DVBE incentives of up to 5 percent. Small business and micro-business preferences of up to 5 percent are also available and will be factored into award determination. All personnel assigned to the contract are subject to driver license checks before facility access is authorized. The CHP does not warrant or guarantee minimum quantities but reserves the right to increase or decrease quantities based on operational needs, with any amendment to add funds using the same fixed rates established in the bid. No specific incumbent vendor, current contractor, or existing infrastructure integration requirements are identified in the solicitation. While no explicit budget range or award value is provided in the documentation, the three-year contract term with fixed pricing across 384 uniform items and 60 operational supply items suggests a substantial multi-year obligation for the selected contractor.