Protective Clothing and Operational Supplies Rental Services - IFB 26C617000

The California Department of Highway Patrol (CHP) Office of Air Operations, Thermal Air Unit is seeking qualified vendors to provide protective clothing and operational supplies rental services under Invitation for Bids (IFB) Number 26C617000. The procurement encompasses weekly rental services for uniform items including jackets, long-sleeve and short-sleeve shirts, and trousers, as well as operational supplies such as automotive shop rags, terry cloth towels, microfiber towels, shop towels, slip mats, and dust mops. The selected vendor must provide initial setup, resizing, pickup, and delivery services, with estimated weekly quantities including one jacket, five long-sleeve shirts, two short-sleeve shirts, and seven trousers per employee, along with 75 automotive shop rags, 25 terry cloth towels, 50 microfiber towels, 25 shop towels, three 4'x6' slip mats, four 3'x5' slip mats, and two 36-inch dust mops. The anticipated agreement term is November 1, 2026 through November 30, 2029, with potential for extension at CHP's discretion subject to satisfactory performance and funding availability. Bidders must submit questions by April 9, 2026 at 8:00 a.m., with bids due April 16, 2026 at 11:00 a.m. and bid opening scheduled for 11:15 a.m. the same day. Pricing shall be submitted on the provided bid form with separate line items for unit costs, replacement costs, and setup fees, with all quoted rates remaining effective for the entire agreement term and including all labor, materials, equipment, transportation, and associated costs. The award will be made to a single responsive and responsible bidder offering the lowest evaluated bid price. Qualified bidders must possess a valid local business license, corporate good standing in California if applicable, sound business integrity, and provide proof of liability insurance prior to agreement execution, including Commercial General Liability of at least $1,000,000 per occurrence/$2,000,000 aggregate and Automobile Liability of at least $1,000,000 combined single limit.

This solicitation is open to all eligible firms, with preferences available for certified small businesses, micro businesses, and Disabled Veteran Business Enterprises (DVBE) as permitted under California law; however, DVBE participation requirements have been waived for this specific procurement. No minimum purchase quantities are guaranteed by the State, and funding for the agreement is contingent upon appropriation by the Budget Act. Prospective bidders should note that no walk-through or bidders' conference is being held, and the agreement contains specific security requirements including driver license checks for facility access and potential fingerprint clearance. No incumbent vendors or current contractors are identified in the solicitation documents. The IFB does not specify an explicit budget range or award value; pricing will be evaluated based on the bidders' submitted cost proposals for the identified goods and services. Interested vendors should carefully review the complete IFB document (26C617000_IFB.pdf) for all technical specifications, terms and conditions, and submission requirements.