Prosthetics and Orthotics

San Bernardino County, on behalf of Arrowhead Regional Medical Center (ARMC), is issuing a Request for Proposal to procure prosthetic and orthotic devices and services for a 456-bed acute care facility serving approximately 130,460 county residents annually. The RFP seeks qualified proposers to supply a comprehensive range of orthotic and prosthetic devices categorized by body type and classified using Healthcare Common Procedure Coding System (HCPCS) codes, including helmets, collars, braces, and various prosthetic devices. Proposals will be evaluated using a best value approach with weighted criteria: Qualifications and Experience (20%), Technical Review (20%), Cost (50%), and References (10%). The contract term will be for a maximum of five years beginning upon execution, with services provided at the ARMC Campus located at 400 North Pepper Avenue, Colton, California 92324. Key deadlines include a question submission deadline of March 9, 2026 at 12:00 PM Pacific Time and a proposal submission deadline of March 23, 2026 at 12:00 PM Pacific Time, with a tentative contract award date in May 2026. Proposers must register with the County's Electronic Procurement Network (ePro) system prior to submission, maintain firm pricing for nine months from the proposal deadline, and guarantee availability of all ordered products through stock, warehouse inventory, or manufacturer shipment. The County reserves the right to create a shortlist, conduct oral interviews or demonstrations, and request Best and Final Offers.

The RFP documentation does not specify set-aside designations or restrictions on organizational types eligible to respond. No incumbent vendors or current contractors are identified in the available materials. Selected proposers must comply with comprehensive insurance requirements, including Workers' Compensation, General Liability ($1,000,000 per occurrence), Automobile Liability ($1,000,000-$2,000,000 depending on passenger transport), Professional Liability ($1,000,000 per claim/$2,000,000 aggregate), Abuse/Molestation Insurance ($1,000,000/$2,000,000 aggregate), and Cyber Liability ($1,000,000 per occurrence/$2,000,000 aggregate). Contractors must execute a Business Associate Agreement for HIPAA and HITECH Act compliance and adhere to federal contracting provisions including Clean Air Act and Federal Water Pollution Control Act compliance requirements. Delivery must be made complete as ordered within the time quoted from receipt of order, with shipping terms as FOB destination and monthly invoicing required. The procurement documents do not disclose possible award values or budget ranges for this contract opportunity.