Property Tax Administration Services

The Town of Harvard in Middlesex County, Massachusetts, is seeking proposals for property tax administration services through a Request for Proposals (RFP) released on April 22, 2025, with responses due by May 19, 2025, at 10:00 a.m. The procurement is for a part-time, contractual services provider for the Assessors' Office, requiring on-site work for at least 18 hours per week over three days. The selected contractor will be responsible for comprehensive property tax administration, including daily office operations, assessment calendar preparation, tax bill processing, property assessments, Appellate Tax Board hearing representation, and administering a senior property tax cap program. Proposers must meet stringent qualifications, including completion of DOR Course 101, ten years of principal assessor experience in Massachusetts, a bachelor's degree, and expertise in computer-assisted mass appraisal systems. The evaluation process will rate proposals as non-advantageous, advantageous, or most advantageous, considering factors such as Massachusetts business location, assessor experience, multi-community work history, and technical expertise. The contract will run for three years, from July 1, 2025, to June 30, 2028.

While no specific set-aside designations or disadvantaged enterprise requirements are explicitly mentioned in the documentation, proposers must submit two hardcopy proposals in separate sealed envelopes - one for non-price components and another for pricing. The town reserves the right to cancel the contract if price proposals exceed available funding, suggesting potential budget constraints. Although no incumbent vendor is identified, the RFP indicates a comprehensive technology infrastructure requirement, specifically mentioning computer-assisted mass appraisal systems as a key technical qualification. While exact budget ranges are not specified, the procurement suggests a part-time professional services contract with significant responsibilities and technical requirements. The evaluation will focus on the proposer's qualifications, experience, and technical capabilities, with pricing being a critical but separately considered component of the overall proposal assessment.