Propane - Multiple Award

The Missouri Department of Transportation (MoDOT) Southeast District is soliciting bids for a multiple award contract to supply propane to up to 30 locations across Dekalb, Platte, and St. Charles Counties. The Invitation for Bid (IFB605SE24000099) seeks vendors to provide propane on an as-needed, if-needed basis, with deliveries required within 48 hours of order placement during normal working hours. Contractors must monitor propane usage, top off tanks when called, provide Safety Data Sheets, and maintain tanks according to industry standards and regulatory requirements. Delivery specifications include a minimum of 500 tons per day, with no deliveries permitted from 30 minutes before sundown to sunrise or on weekends and holidays unless specifically authorized. The bid period runs from July 19, 2023, to August 2, 2023, at 10:00 AM CDT, with the contract effective from the Notice of Award through July 31, 2024. Awards will be made on an item-by-item (location-by-location) basis to the lowest responsive bidder, with pricing to be F.O.B. Destination and inclusive of all freight, handling, and delivery costs.

The solicitation encourages Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) participation, with goals of 10% MBE and 5% WBE involvement through subcontractors, suppliers, joint ventures, or other arrangements. No specific set-aside requirements are mandated, and there is no identified incumbent vendor for this contract. MoDOT owns the propane tanks at all locations and will handle or direct any necessary repairs or maintenance through their Facilities Department, with those costs to be billed separately from propane purchases. Vendors must be registered with MissouriBUYS and maintain proper insurance coverage, including general liability ($500,000/$4,000,000), automobile liability ($500,000/$4,000,000), and workers' compensation coverage. Bidders must also comply with the Domestic Products Procurement Act and provide required certifications. While no specific budget range is provided, the contract will be funded through state sources, with payment terms set at Net 30 Days upon completion of delivery and receipt of a correct invoice.