Propane Infrastructure

Manchester Community Schools, a school district in southwestern Washtenaw County, Michigan, is issuing a Request for Proposal for propane infrastructure development. The procurement seeks sealed proposals from qualified vendors to design, supply, and install a complete propane autogas dispensing system and related infrastructure for district transportation operations. The system deliverables include one approximately 1,000-gallon propane autogas storage tank, one single-hose LPG dispenser with pump and motor assembly, filtration system, safety signage and equipment, fuel management system components, electrical work, concrete pad installation with steel bollards for crash protection, startup services, testing, training, and documentation. Vendors must provide itemized cost breakdowns by major category including propane storage and equipment, fuel management system, electrical labor and materials, concrete and site work, permits and inspections, freight and handling, and startup and training costs, with any recurring subscription fees, monitoring fees, fuel management fees, or propane pricing structures stated separately. Required vendor qualifications include three references for similar projects, manufacturer specifications for proposed equipment, proof of non-Iran-linked business status, and certification that the vendor is not suspended or debarred from federal contracting. The technical question deadline is May 5, 2026, at 3:00 PM EST, with sealed proposals due on May 12, 2026, at 10:00 AM EST at 710 E. Main Street, Manchester, Michigan 48158, followed by formal bid opening at 10:30 AM EST the same day. The District anticipates board approval on May 18, 2026, contract award on May 19, 2026, and project completion as soon as possible thereafter. The District reserves the right to select the proposal offering the best overall value rather than the lowest price, to reject any or all proposals, to waive irregularities, and to negotiate with one or more vendors prior to award.

The RFP does not specify set-aside designations or restrictions limiting responses to particular enterprise categories. No incumbent vendors or current contractors are identified in the procurement documents. All proposals are considered firm for 90 days following the May 12, 2026 due date. The District is exempt from all taxes and will furnish exemption certificates upon request. No specific budget range or award value is disclosed in the available procurement materials. Vendors must also comply with Michigan law regarding familial relationship disclosures as part of their proposal submission.