Propane

The Missouri Department of Transportation (MoDOT) Northeast District is soliciting bids for a propane supply contract covering up to 12 locations across Dade, Jefferson, and Ozark Counties, with an intended contract period from June 1, 2024, through May 31, 2025. The Invitation for Bid (IFB605NE24002252) seeks a vendor to provide as-needed, if-needed propane deliveries to various MoDOT facilities, including maintenance buildings, complexes, and radio tower generator sites in locations such as Edina, Eolia, Fairmont, Hannibal, Lancaster, Macon, Mexico, New Cambria, Palmyra, Queen City, Troy, and Warrenton. Vendors must submit firm, fixed pricing per gallon that includes all freight, handling, and delivery costs, with no additional fees or surcharges permitted. The bid responses are due electronically by May 24, 2024, at 1:00 PM CDT, with the contract to be awarded on an "Item By Item" basis, meaning different vendors could potentially win contracts for different locations. Prospective vendors must be prepared to monitor propane usage, top off tanks during normal working hours, provide Material Safety Data Sheets, and maintain tanks according to industry safety standards. Historical usage data indicates significant variation across locations, with the Macon Complex being the highest volume user at approximately 10,515 gallons in the current contract period.

MoDOT encourages participation from Minority Business Enterprises (MBE) at 10% and Women Business Enterprises (WBE) at 5%, though these are not mandatory set-aside requirements. Service-Disabled Veteran Enterprise (SDVE) participation is also encouraged. The solicitation requires vendors to comply with the Domestic Products Procurement Act and the Anti-Discrimination Against Israel Act. While specific budget ranges are not explicitly stated, historical usage suggests the total propane procurement could range between 20,000 to 25,000 gallons during the contract period. MoDOT will own the propane tanks and handle any necessary repairs or maintenance separately from the propane purchase contract. The successful vendor(s) will be responsible for safe tank maintenance, regulatory compliance, and providing all necessary documentation. Vendors must specify which of their propane plants will service each delivery location, and they must be prepared to negotiate potential price adjustments if estimated usage quantities are approached, based on current market trends.