Propane

The Missouri Department of Transportation (MoDOT) Northeast District is seeking a vendor to supply propane for as-needed, if-needed orders to up to 12 different locations across Cedar County, Jefferson County, and Ozark County during the agreement period from June 1, 2023, through May 31, 2024. The procurement is structured as an Invitation for Bid (IFB605NE23002518) with bids due on May 23, 2023, at 1:00 PM CDT. The vendor will be responsible for monitoring propane usage, topping off tanks during normal working hours, and maintaining the propane tanks in a safe condition. Delivery locations include facilities in Edina, Eolia, Fairmont, Hannibal, Lancaster, Macon, Mexico, New Cambria, Palmyra, Queen City, Troy, and Warrenton. The contract will be awarded on an "Item By Item" basis, with pricing required to be firm for the entire agreement period. Propane will be delivered free on board (FOB) destination, and the unit price per gallon must include all freight, handling, and delivery costs, with no additional fees such as fuel surcharges or environmental fees permitted.

The solicitation encourages Minority Business Enterprise (MBE) participation of 10% and Women Business Enterprise (WBE) participation of 5%, though these are not mandatory requirements. The historical usage data indicates varying propane consumption across locations, with the Macon Complex being the highest volume user at approximately 10,250 gallons in the most recent period. MoDOT owns the propane tanks and will be responsible for any necessary repairs or maintenance, which will be handled separately from the propane supply contract. While no incumbent vendor is specifically identified, the contract allows for multiple vendors to be selected based on their bids. Payment terms are set at Net 30 days after delivery and receipt of a correct invoice. The solicitation requires vendors to comply with the Domestic Products Procurement Act and provide proof of adequate liability insurance naming the Missouri Highways and Transportation Commission (MHTC) and MoDOT as additional insured parties.