Propane

The Missouri Department of Transportation (MoDOT) Northeast District is seeking a vendor to supply propane for as-needed, if-needed orders to be delivered to up to 12 locations across Christian, Jasper, and Phelps Counties during the contract period of June 1, 2022, through May 31, 2023. The solicitation (IFB605NE22002173) requires vendors to provide propane for various MoDOT facilities, including maintenance buildings, complexes, and radio tower generators in locations such as Edina, Macon, Troy, and others. Bidders must submit firm, fixed pricing per gallon that includes all freight, handling, and delivery costs, with no additional fees or surcharges accepted. The bid responses are due by May 13, 2022, at 1:00 PM CDT, and the contract will be awarded on an "Item by Item" basis. Vendors must monitor propane usage, top off tanks during normal working hours, and maintain the tanks in a safe manner according to industry standards. Historical usage data indicates significant variation, with the Macon Complex being the largest consumer at approximately 15,554 gallons in the previous period.

MoDOT encourages participation from Minority Business Enterprises (MBE) and Women Business Enterprises (WBE), with a goal of 10% MBE and 5% WBE participation. Service-Disabled Veteran (SDV) businesses are also encouraged to participate. The solicitation is subject to the Domestic Products Procurement Act requirements. MoDOT owns the propane tanks and will handle or direct any necessary maintenance or repairs separately from the propane supply contract. While specific award values are not explicitly stated, the historical usage data provides insights into potential order quantities. The vendor must provide Material Safety Data Sheets (MSDS) and maintain required insurance coverage, including general liability ($3.5M), automobile liability ($3.5M), and workers' compensation insurance. Payment terms are set at Net 30 days after delivery and receipt of a correct invoice, with MoDOT reserving the right to increase or decrease quantities during the contract period as needed.