Propane

The Missouri Department of Transportation (MoDOT) Northeast District is soliciting bids for a propane supply contract covering up to 12 locations across Christian, Jefferson, and Ozark Counties. The Invitation for Bid (IFB605NE22000502) seeks a vendor to provide as-needed, if-needed propane deliveries to various MoDOT facilities, including maintenance buildings, complexes, and radio tower generators in locations such as Edina, Eolia, Fairmont, Hannibal, Lancaster, Macon, Mexico, New Cambria, Palmyra, Queen City, Troy, and Warrenton. The contract period runs from October 1, 2021, through May 31, 2022, with historical usage ranging from 0 to 20,000 gallons per location. Bidders must submit firm pricing for the entire agreement period, with the understanding that price adjustments may be negotiated if estimated quantities are approached. The bid response deadline is September 29, 2021, at 1:00 PM CDT, with electronic submissions required through the MissouriBUYS Statewide eProcurement System. The successful vendor will be responsible for monitoring propane levels, topping off tanks during normal working hours, maintaining tanks in a safe condition, and providing Material Safety Data Sheets.

MoDOT encourages participation from Minority Business Enterprises (MBE) and Women Business Enterprises (WBE), with specific goals of 10% MBE and 5% WBE participation through subcontractors, suppliers, or joint ventures. Service-Disabled Veteran (SDV) business participation is also encouraged. The contract requires vendors to have comprehensive insurance coverage, including general liability ($500,000 per person/$3,000,000 per occurrence), automobile liability, and workers' compensation insurance. MoDOT owns the propane tanks at each location and will handle major repairs through their Facilities Department. No additional fees such as fuel surcharges or environmental fees will be accepted, and the unit price per gallon must include all freight, handling, and delivery costs. The contract will be awarded on an item-by-item basis, allowing vendors to bid on individual locations. While specific contract value is not explicitly stated, historical usage suggests potential annual volumes ranging from 0 to 20,000 gallons per location, with the Macon Complex historically having the highest usage at 20,000 gallons.