Propane

The Missouri Department of Transportation (MoDOT) Northeast District is seeking a propane vendor to supply fuel for up to 12 different locations across Dade, Jefferson, and Ozark Counties and surrounding areas. This Invitation for Bid (IFB605NE20002256) solicits proposals for as-needed, if-needed propane deliveries during the contract period from June 1, 2020, through May 31, 2021. The procurement requires vendors to monitor propane usage, top off tanks during normal working hours, and maintain tanks in a safe condition according to industry standards. Bids are due by May 6, 2020, at 2:00 PM CDT, with awards to be made on an "Item By Item" basis, potentially allowing multiple vendors to service different locations. Vendors must submit firm, fixed pricing per gallon that includes all freight, handling, and delivery costs, with no additional fees or surcharges permitted. The solicitation provides historical usage data ranging from 0 to 18,712 gallons across various facilities, including maintenance buildings, complexes, and radio tower generators.

The contract encourages participation from Minority Business Enterprises (MBE) and Women Business Enterprises (WBE), with specific goals of 10% MBE and 5% WBE participation. A Service-Disabled Veteran (SDV) preference is also noted. Vendors must provide Material Safety Data Sheets and maintain appropriate insurance coverage, including commercial general liability insurance ($3M), automobile liability insurance ($3M), and workers' compensation insurance. MoDOT owns the propane tanks and will handle major repairs and maintenance separately from the propane supply contract. While specific budget ranges are not explicitly stated, the historical usage data suggests significant propane consumption, particularly at the Macon Complex, which used 18,712 gallons in the previous contract period. The contract terms specify payment will be made net 30 days upon receipt of a correct invoice, with each location responsible for its own payment process.