Propane Autogas

The Town of Greenwich, Connecticut, issued Invitation to Bid (ITB) No. 7940 for propane autogas supply to support the Town's Fleet Department operations. The procurement seeks a one-year commodity award beginning April 7, 2026, through April 6, 2027, with two optional additional years available by mutual consent on an annual basis. The Town operates one propane autogas fueling station located at 393 North Street, Greenwich, Connecticut 06830, equipped with a 1,000-gallon tank, with anticipated annual purchases of approximately 15,000 gallons of propane, though actual quantities may vary based on operational needs. Bidders must submit sealed bids to the Town of Greenwich Purchasing Department, 101 Field Point Road, Greenwich, Connecticut 06830, by 11:00 AM EST on January 20, 2026, with the bidding period having opened on December 29, 2025 at 9:00 AM EST. Physical submission is required, as the Town is not currently accepting electronic bids or facsimile submissions, with bids clearly marked with RFB #7940 on the lower left-hand corner of the envelope. Qualified bidders must meet stringent requirements including ownership and operation of a minimum of five propane delivery trucks, minimum aggregate propane storage capacity of 60,000 water capacity US gallons, ability to respond to emergencies within one hour, and three years of experience in propane fueling station operation and maintenance. Pricing submissions must include complete unit pricing per gallon of propane autogas inclusive of all shipping, delivery, insurance, and related costs on a Free On Board Destination basis, as well as separate hourly labor rates and parts markup percentages for repairs and maintenance, with unit prices remaining firm for the contract duration with no increases permitted. The Town reserves the right to reject any or all bids not deemed in its best interest.

The procurement does not specify any set-aside designations or restrictions limiting responses to particular types of organizations or disadvantaged enterprises. No incumbent vendor or current contractor information has been identified in the available solicitation documents. The awarded vendor must provide comprehensive insurance coverage including General Liability of $2,000,000 aggregate/$1,000,000 per occurrence, Comprehensive Automobile Liability of $1,000,000 combined single limit, Excess Liability of $5,000,000, Workers' Compensation as required by Connecticut statutes, and Pollution insurance, as well as additional services including nitrogen tank monitoring, emergency fueling station trailers, safety training programs, remote tank level monitors, and keyed padlocks for the fueling station. Payment terms are net thirty days following invoice receipt, documentation submittal, and service acceptance, with the Town exempt from federal and state taxes. No estimated total contract value or budget range has been specified in the solicitation documents. For additional information or clarification regarding bid requirements, interested vendors should contact Daniel Centofanti at the Town of Greenwich Department of Parks and Recreation at 203-622-7882 or Daniel.Centofanti@greenwichct.gov.