Propane

The County of Sacramento and Sacramento Area Sewer District (SASD) are seeking a propane service provider through Request for Bid (RFB) #2024-RFB-0409, targeting comprehensive propane supply and related services across multiple county facilities. The procurement encompasses propane delivery and tank leasing for Water Resources, Airports, Fleet Services, Waste Management, and Parks and Recreation departments, with varied tank sizes and configurations. Pricing will be determined using TARGA San Francisco weekly fuel posting rates plus the bidder's profit margin, with strict requirements for tank certification, maintenance, and operational support. The bid was released on January 22, 2025, with vendor questions due by February 7, 2025, and electronic bid responses required by February 12, 2025, at 3:00 pm. The county anticipates contract award on February 28, 2025, with vendor responsibilities including leasing appropriate tanks, providing certification, maintaining spare equipment, offering operator training, and ensuring protective measures for tanks during extreme weather conditions.

The solicitation does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises, though standard county procurement policies likely apply. The historical propane expenditure of $645,000 over the past three years suggests a significant and ongoing procurement opportunity. Notably, the county has structured the bid to eliminate additional charges, specifying no delivery fees, hazardous material charges, fuel surcharges, invoicing fees, or hidden costs associated with tank and accessory hardware delivery and setup. The county reserves the flexibility to award multiple contracts or potentially make no award, indicating a competitive and strategic procurement approach. Bidders will be required to comply with environmental purchasing policies and meet specific insurance requirements. The successful vendor must demonstrate capability to provide comprehensive propane services across diverse county operational contexts, with a focus on reliable supply, equipment maintenance, and cost-effective pricing mechanisms.