Propane

The County of Sacramento and Sacramento Area Sewer District (SASD) have issued Request for Bid (RFB) 2023-RFB-0347 for propane services, seeking a vendor to provide propane for county-wide delivery to multiple departments including Water Resources, Airports, Fleet Services, Waste Management, and Parks and Recreation. The procurement covers propane for various existing tank sizes across county facilities, with both vendor-owned and county-owned tanks at locations such as International Airport, Gibson Ranch, Fleet Services Bradshaw, SASD Don Julio, and Kiefer Landfill. Vendors must provide propane pricing based on the BPN TARGA San Francisco weekly fuel posting rates, effective on the day of delivery, plus the bidder's profit, and are required to lease appropriate sized tanks to county departments. The bid includes provisions for cylinder exchanges and monthly rental charges, with strict prohibitions on additional delivery, hazardous material, fuel, or invoicing charges. Key deadlines include March 22, 2024, for questions, and April 2, 2024, at 3:30 pm for bid responses, with an anticipated contract award date of April 15, 2024.

While no specific set-aside designations are explicitly mentioned, the bid includes comprehensive requirements for insurance, environmental purchasing policies, and contract terms with a focus on recycled and environmentally preferable products. The historical spending on propane over the past three years was $645,000, suggesting a potential contract value in a similar range. Vendors must submit responses electronically through the Sacramento County Electronic Bidding website and comply with detailed specifications regarding tank leasing, propane delivery, and environmental standards. The procurement appears open to qualified propane suppliers who can meet the county's technical and logistical requirements, with an emphasis on competitive pricing and comprehensive service capabilities. The contract will likely be awarded to the most responsive and responsible bidder who can meet all specified criteria and provide the most advantageous pricing structure for the county's diverse propane needs across multiple departments and facilities.