Promotional Products

Collin County Community College District is seeking a contract for promotional products through Invitation to Bid #FY2023-ITB-006, with the intent to establish a three-year agreement from November 1, 2023 through October 31, 2026. The procurement will cover promotional products for nine Collin College campuses, explicitly excluding apparel items which will be procured under a separate contract. Vendors must provide a percentage discount off their published website pricing, with no guaranteed minimum purchase volume. The college requires vendors to assign an account representative who can assist with product selection, provide artwork capabilities using current design software, and demonstrate competitive pricing. Evaluation criteria will include price, vendor reputation, product quality, and the vendor's ability to meet district needs. Key deadlines include September 6, 2023 for vendor questions and September 12, 2023 at 3:00 pm for formal bid responses. The college historically spent approximately $314,001.88 on promotional products in the previous year, though this amount does not represent a committed order.

The solicitation does not explicitly specify set-aside designations or restrictions for specific enterprise types. No incumbent vendors are mentioned in the available documentation. The procurement appears open to qualified vendors who can meet the college's promotional product requirements and demonstrate competitive pricing and service capabilities. While no specific budget range is definitively stated, the previous year's spend of $314,001.88 provides an indicative reference point for potential contract value. The three-year contract duration suggests the college is seeking a stable, long-term partnership with a versatile promotional products vendor capable of supporting the institution's marketing and branding needs across multiple campuses. Vendors will be expected to provide flexible product offerings, responsive customer service, and competitive pricing throughout the contract period.