Promotional Goods and Services for Dept. of Agriculture

The Commonwealth of Kentucky's Finance and Administration Cabinet, on behalf of the Kentucky Department of Agriculture, is requesting proposals for comprehensive promotional goods and services supporting the Kentucky Proud brand, with proposals due August 28, 2026 at 3:30 p.m. Eastern Time. The solicitation seeks a single vendor under RFP 758_2600000476.

The scope encompasses consulting and design, order fulfillment, merchandising, warehousing, delivery, customer service, brand management, quality control, cost transparency, technical integration, and compliance support. The vendor must deliver orders within seven business days of receipt, with expedited delivery available by mutual written agreement. Cost proposals must be itemized by service type: hourly consulting and design fees, per-unit order fulfillment, merchandising, warehousing, delivery costs per mile, customer service fees, brand management costs, cost transparency charges, and technical integration expenses, plus any minimum-order fees. Pricing remains firm for the first twelve months; increases thereafter require documented justification based on industry-wide price changes.

The initial contract term is one year from award, with four optional two-year renewal periods available by mutual agreement. The vendor must maintain commercial general liability insurance of at least $1,000,000 per occurrence and $2,000,000 aggregate; automobile liability of $1,000,000 per occurrence applies if the vendor performs deliveries.

Evaluation uses best-value criteria with maximum technical proposal points of 1,200, cost proposal points of 480, and optional oral presentation points of 340, totaling 2,020 possible points. Vendors must be registered in Kentucky's Vendor Self Service System and submit proposals electronically through the Kentucky eProcurement system. Written questions are due August 10, 2026. The Commonwealth is tax-exempt and will not pay federal excise tax or Kentucky sales and use tax.