Prominence LLD 3 Landscape Maintenance

The City of Hayward, California is soliciting quotes for landscape and irrigation maintenance at the Prominence LLD 3 tract in Alameda County, with a mandatory pre-proposal meeting on November 5, 2026 and proposals due December 3, 2026. This is a prevailing wage public works project, and vendors bidding on work exceeding $15,000 must be registered with the Department of Industrial Relations (DIR).

Scope covers weed abatement, irrigation repair and Calsense controller programming, litter removal, mulching, shrub and tree trimming, lawn care, and general cleanup across approximately 169,372 square feet of landscaped area. Maintained assets include 1,731 linear feet of V ditches, six water meters, six Calsense irrigation controllers, six backflow devices, approximately 330 trees, 3,844 square feet of masonry walls, four entry walls, five doggie stations, one bus stop shelter with trash can, and one additional trash can. Task frequencies run weekly, monthly, quarterly, and annually. The contractor must field at least three crew members for minimum eight-hour weekly visits, add two crew members for two quarterly eight-hour visits, and staff at least one crew member trained in Calsense system operation.

Required insurance includes Commercial General Liability, Automobile Liability, Workers' Compensation and Employer's Liability, and Professional Liability, plus a valid City of Hayward business license. Desired qualifications include Bay-Friendly Maintenance Professional certification, a valid California C-27 contractor's license, a California State chemical applicator's license, Certified Arborist or Tree Worker certification, CalSense controller experience, and DIR registration.

Pricing is a lump-sum annual figure covering all labor, materials, equipment, transportation, disposal, licenses, and permits, with a separate breakdown of hourly rates for irrigation work, tree work, laborer services, and pesticide applicator services.

Questions are due November 12, 2026, with responses issued by November 19, 2026. The pre-proposal meeting convenes at the corner of Barnrock Drive and Hayward Boulevard. Proposals must be submitted electronically through the OpenGov Procurement portal by 3:00 p.m. on December 3, 2026. The City anticipates notifying proposers of firm selection by December 17, 2026. Project contact is Richard Nield, Landscape Manager, at richard.nield@hayward-ca.gov or (510) 583-8907.