Project Management Software RFP

Eagle County, Colorado is seeking proposals for a comprehensive Development Review and Permitting Software solution through a Request for Proposal (RFP) issued on August 11, 2025, with responses due by September 5, 2025. The procurement aims to replace existing paper-based and rudimentary permitting processes with a sophisticated software system that will streamline land use application processes, building permits, compliance tracking, and support the City's Fast Track affordable housing program under Proposition 123. The software must provide a user-friendly interface with core functionalities including application management, workflow tracking, public and staff interfaces, and system integration with local GIS systems. Vendor evaluation will utilize a weighted scoring system assessing project understanding, user-friendliness, functionality, system integration, implementation approach, vendor experience, and overall cost. The planned implementation timeline is approximately 8 months from the Notice to Proceed, with the software expected to expedite development review processes, particularly for housing projects containing 50% or more affordable units.

While specific set-aside designations are not explicitly detailed in the provided documentation, the RFP suggests a comprehensive approach to vendor selection that appears open to multiple types of technology providers. The software solution must integrate with existing City of Delta and Delta County GIS systems, indicating a requirement for technical compatibility and adaptable implementation strategies. The procurement emphasizes cost-effectiveness, requiring vendors to provide detailed cost breakdowns for licensing, implementation, training, and annual maintenance that align with the Community Development Department's budget constraints. The city reserves the right to reject any or all proposals and will select the vendor deemed most advantageous to the city's interests. Though specific budget ranges are not disclosed, the requirement for comprehensive cost documentation suggests a significant investment in modernizing the city's development review and permitting infrastructure.