Project Development Training

The Commonwealth of Kentucky Transportation Cabinet's State Highway Engineer's Office and Office of Human Resource Management issued Request for Proposal (RFP) 605 2000000260 on February 12, 2020, seeking a personal service contract for Project Development Training to serve KYTC employees, contractors, and consultants. The procurement encompasses training services across ten course categories: MicroStation CONNECT (beginner and advanced levels), OpenRoads Designer (beginner and advanced levels), OpenRoads Survey, Bentley Systems Upgrade, Roadside Design, Highway Capacity Analysis/Signal Capacity Analysis, HEC-RAS (one and two-dimensional), Tree Identification and Dendrology, Fundamentals of Plan Reading, and ADA Sidewalk Design. Training may be delivered at KYTC facilities in Frankfort, at the vendor's Kentucky location, at conference facilities, or through a combination of delivery methods. The contract term is anticipated to run from July 1, 2020 through June 30, 2022, with renewal options for up to two additional two-year periods subject to Finance and Administration Cabinet and Legislative Research Commission approval. Written questions were due by 4:00 PM on February 21, 2020, and proposals were due by 2:00 PM on March 10, 2020. The RFP evaluation criteria allocated 650 points for technical proposals and 350 points for cost proposals, with possible additional points for oral presentations or demonstrations, with technical scoring emphasizing class content and customization (250 points), location of training delivery (120 points), comprehensiveness of courses (85 points), availability of classes (85 points), trainer credentials (85 points), and registration and cancellation policies (25 points).

The RFP documentation does not specify set-aside designations or restrictions limiting responses to particular enterprise categories, nor does it identify incumbent vendors or current contractors. No guaranteed amount of training volume is specified, and awards will be made on an as-needed basis, meaning the contract value is contingent upon utilization. Vendors must submit separate sealed technical and cost proposals with supporting documentation including transmittal letters, signed solicitations, required affidavits, and proof of Secretary of State registration for foreign entities. Vendors must include all overhead costs in the per-person, per-class pricing for training held at KYTC facilities or vendor locations in Kentucky. The RFP explicitly clarifies that KYTC contractors and consultants registering for training outside this contract will be responsible for their own registration fees, and no KYTC billing is permitted for contractor or consultant training outside this procurement vehicle. Cost proposals will be scored with the lowest-priced proposal receiving maximum points, and remaining proposals scored proportionally.