Project #25001-9 Carpet Cleaning/Repair Services

The Housing Authority of Clackamas County (HACC) is seeking a contractor for Project #25001-9 to provide comprehensive carpet cleaning and repair services for residential units and administrative facilities throughout Clackamas County. The procurement covers on-demand services including truck-mounted steam extraction, rotary jet extraction cleaning, re-stretching, seam repair, threshold repair, spot dyeing, stain removal, and deodorizing for units ranging from one to four bedrooms. Specific deliverables include routine carpet maintenance for residential and common areas, with contractors required to complete routine work within 48 hours and urgent work within 24 hours of receiving a Purchase Order. The bid solicitation requires contractors to be licensed by the Oregon Construction Contractors Board and maintain insurance with minimum $1,000,000 per occurrence for general liability and automobile liability. Bid submissions were due on January 7, 2026 at 2:00 p.m., with a proposed contract start date of January 19, 2026 and a final completion date of January 19, 2028. The contract will operate on an as-needed basis, meaning no minimum workload is guaranteed.

This HUD-funded project is subject to prevailing wage requirements and specific regulatory compliance standards. Contractors must be registered to conduct business in Oregon and comply with state public contracting statutes and HUD procurement regulations. The contract requires performance and payment bonds, and contractors must maintain detailed payroll records for three years, demonstrating compliance with prevailing wage requirements. Subcontractors with contract values equal to or greater than five percent of the total bid or $15,000 must be disclosed within two working hours of the bid deadline. While no specific set-aside designations were mentioned, contractors must pay maintenance laborers and mechanics at least the specified hourly rates plus fringe benefits. Although the exact budget range was not specified, the contract is structured for two years of service with pricing valid for the entire contract period. Contractors will be expected to provide comprehensive documentation, including HUD-certified payroll documentation or paystubs as requested by the Housing Authority of Clackamas County.