Program Delivery and Administrative Services in Conjunction with Community Development Block Grant (CDBG) Housing Rehabilitation Program

The City of Cortland, New York is issuing a Request for Proposals to procure program delivery and administrative services for a Community Development Block Grant (CDBG) Housing Rehabilitation Program (Project No. 285HR312-25) funded by New York State Homes and Community Renewal. The consultant or consulting firm selected will provide comprehensive program delivery, grant administration, and engineering support services for a residential rehabilitation initiative targeting single-unit and multi-unit properties for low-and moderate-income households. Key deliverables and responsibilities include final design coordination, contractor identification and qualification, property inspections, loan document preparation, final inspections, EPA lead-based paint risk assessments, contract documentation, financial reporting to New York State, environmental reviews, and closeout documentation. Proposals will be evaluated on qualifications and references (40 points), management and availability (30 points), cost reasonableness (20 points), ability to coordinate with existing grants administration (5 points), and other factors deemed important by the City (5 points). Interested parties must submit sealed hardcopy proposals to the Office of the City Clerk by May 8, 2026 at 12:00 p.m., with an optional USB drive copy; questions may be submitted by April 27, 2026, with responses posted by April 30, 2026. Contract award is contingent upon New York State Homes and Community Renewal Office of Community Renewal review and City of Cortland Common Council approval by resolution.

The City of Cortland has established no specific contracting goals for Service-Disabled Veteran-Owned Businesses (SDVOB), Minority and Women-Owned Business Enterprises (M/WBE), or Disadvantaged Business Enterprises (DBE), though M/WBE firms and Section 3 businesses are strongly encouraged to apply. Thoma Development Consultants was previously awarded a substantially similar contract within the past five years and should be considered as an incumbent vendor reference. The maximum contract value is capped at 18 percent of the $750,000 CDBG award, equaling $135,000 for combined program delivery, administration, and engineering costs. Contract payment will be rendered based on services actually performed according to predetermined project milestones rather than a fixed fee arrangement. The procurement does not appear to require integration with specific existing infrastructure or technology systems beyond standard financial reporting to New York State.