Program and Grant Administration Services – CDBG Housing Rehabilitation Program

The Town of Preble, New York, located in Delaware County, is issuing a Request for Proposals to solicit qualified consultants or firms to provide comprehensive program and grant administration services for its 2025 Community Development Block Grant (CDBG) Housing Rehabilitation Program. The procurement encompasses a full range of professional services including program setup and management, environmental reviews, marketing and outreach, application processing, work scope development, contractor procurement facilitation, construction oversight, financial management, compliance monitoring, lead-based paint and asbestos coordination, and energy audits. The program aims to rehabilitate approximately 14 owner-occupied homes for low- and moderate-income households with a projected completion deadline of January 10, 2028. Proposals must be submitted electronically in PDF format to prebletownclerk@centralny.twcbc.com by April 17, 2026 at 5:00 pm, with late proposals subject to rejection. Evaluation will be weighted as follows: qualifications, references, and staffing (30%); relevant experience with housing rehabilitation or CDBG programs (20%); project management approach (20%); and cost reasonableness (30%). Proposers must submit detailed hourly rates by position, estimated total program costs, proposed fee schedules, and lump-sum pricing for soft costs, and must demonstrate compliance with all federal and state CDBG requirements, including conflict-of-interest rules and debarment verification.

Minority- and Women-Owned Business Enterprises (MWBE) and Section 3 business concerns are strongly encouraged to apply, and no incumbent contractors have been identified for this procurement. The total NYS CDBG award is $600,000, with $78,000 designated for Program Delivery activities and $30,000 for Grant Administration activities, establishing the budget parameters for this engagement. No site visits or bidders' meetings are specified in the RFP. The Town reserves the right to reject any or all proposals and to negotiate with the selected firm subject to Town Board approval. This procurement represents a professional services opportunity for consulting firms with demonstrated expertise in CDBG housing rehabilitation programs and federal grant administration compliance.