Professional Services for Panama City for Frankford Avenue Trail

The City of Panama City, Florida (the "City"), through the City's Public Works Department, seeks Qualifications from experienced and qualified engineers to provide Professional Services for the design and permitting of the Rails to Trails from West Beach Drive to Pacifica Avenue Phase III. The project will consist of designing a 12-foot-wide multi-use path in areas where existing pedestrian facilities do not exist and to address ADA non-compliance issues (the "Project"). The Scope of Services includes coordination with Bay Line Railroad and a review for a pedestrian bridge for crossing Robinson Bayou. No additional right-of-way will be required for the Project. All designs shall be performed in accordance with the latest editions of Florida Department of Transportation (FDOT) standards and specifications. The Project is more fully described in Section 2, "RFQ Scope of Services. This Request for Qualifications (RFQ) is issued pursuant to Section 287.055 of the Florida Statutes, the "Consultants Competitive Negotiation Act" ("CCNA"). All references to Florida Statutes, City of Panama City and Panama City Codes, and other laws/regulations will be interpreted to include "as amended from time to time." The RFQ documents for the Project may be obtained by emailing the City's Purchasing Division at purchasing@panamacity.gov. A Voluntary Pre-Qualification Meeting is scheduled for Wednesday, September 30, 2026, 10:00 AM CT, at City Hall, Lower Level, Room 010 located at 501 Harrison Avenue, Panama City, FL 32401. Prospective Proposers are strongly encouraged to attend this meeting in-person or by video conference to obtain Project information. It is the sole responsibility of Proposers to ensure the receipt of all addenda. Therefore, it is recommended that firms periodically check the City's Bid Postings webpage at www.panamacity.gov/bids.aspx or the City's Bonfire Portal at https://panamacity.bonfirehub.com/portal/?tab=openOpportunities for updates through the issuance of addenda. Completed Qualifications should be submitted via the City's Bonfire Portal at https://panamacity.bonfirehub.com/portal/?tab=openOpportunities by October 21, 2026, 10:00 AM CT ("Qualification Submission Due Date and Time"). Any Qualifications received after the Qualification Submission Due Date and Time or delivered to a different address, department, or location will not be considered. For assistance with registering with the Bonfire Portal or with qualifications submittal, please email purchasing@panamacity.gov. The City reserves the right to accept any Qualifications deemed to be in the best interest of the City, to waive any minor irregularities, scrivener's errors, minor omissions, minor deviations, and/or technicalities in any Qualifications, or to reject any or all Qualifications and to re-advertise for new Qualifications, in accordance with the applicable sections of the Florida Statutes, the City Charter and City Code, and this RFQ. The responsibility for submitting a Qualification before the stated time and date is solely and strictly that of the Proposer. The City is not responsible for any delayed, late, lost, misdelivered, or non-delivered Qualifications, no matter the cause. PROPOSERS ARE ADVISED THAT QUALIFICATIONS SUBMITTED WITH IRREGULARITIES, DEFICIENCIES, AND/OR TECHNICALITIES THAT DEVIATE FROM THE MINIMUM QUALIFICATIONS, EXPERIENCE, AND SUBMISSION REQUIREMENTS OF A REQUEST FOR QUALIFICATIONS ("RFQ"), REQUEST FOR PROPOSAL ("RFP"), INVITATION TO BID ("ITB"), INVITATION FOR BIDS ("IFB"), INVITATION TO QUOTE ("ITQ"), REQUESTS FOR LETTERS OF INTEREST ("RFLI"), AND REQUEST FOR SPONSORSHIPS ("RFS") SHALL RESULT IN A NON-RESPONSIVE DETERMINATION. ONLY MINOR IRREGULARITIES, DEFICIENCIES, AND TECHNICALITIES MAY BE ALLOWED TO BE TIMELY CURED BY PROPOSERS AT THE SOLE DISCRETION OF THE CITY. MATERIAL IRREGULARITIES, DEFICIENCIES, AND TECHNICALITIES CANNOT BE CURED BY THE PROPOSER, AND ARE NOT WAIVABLE BY THE CITY. PROPOSERS ARE ADVISED THAT ALL AGREEMENTS NEGOTIATED WITH SUCCESSFUL PROPOSERS FOR PROJECTS SHALL BE TIME AND MATERIALS TYPE AGREEMENTS/CONTRACTS WITH A NOT TO EXCEED CEILING. IN NO EVENT SHALL A COST PLUS CONTRACT BE AWARDED. City of Panama City Public Works Department