Professional Services - Architectural and Engineering Services

The City of Colonial Heights, Virginia is requesting proposals for architectural and engineering services on an as-required basis, with proposals due August 11, 2026 at 2:00 p.m. EDT. The City intends to award multiple contracts, with each assignment negotiated individually based on project scope.

The scope encompasses site and building planning, programming of space needs, space planning, building and landscape architecture, interior design, structural, mechanical, electrical, plumbing, fire protection, civil engineering, design of roof repairs and replacements, life-cycle costing, energy modeling, surveying, and related services. Services span multiple project phases from study and preliminary design through construction administration and closeout, including new construction, renovations, and equipment system upgrades.

The contract term is one year with an option to extend for completion of ongoing work and up to four additional one-year renewal terms at the City's discretion. Pricing will be negotiated on a project-by-project basis using lumpsum or time-and-materials not-to-exceed arrangements, with hourly rates established during contract negotiation and all expenses included in fee estimates. No cost proposals are required with initial submissions; costs will be determined during the selection procedure through discussions and negotiations with shortlisted firms.

Evaluation criteria are weighted as follows: demonstrated qualifications and experience of personnel (30 points), ability to provide required services (20 points), capacity to manage multiple simultaneous projects (20 points), experience with local governments similar in size to Colonial Heights (20 points), and quality commitment (10 points). Proposals must not exceed twenty-five pages front and back and include an introduction letter, executive summary, detailed service description, firm qualifications, key personnel resumes, and a minimum of five references. Submit five sealed copies to the Finance and Purchasing Department at 201 James Avenue, Colonial Heights, VA 23834. The City reserves the right to reject any proposals, conduct interviews with shortlisted firms, and terminate any contract with thirty days' written notice.