Professional Electric Vehicle Charging Infrastructure Design Services

The City of Covington, Kentucky, on behalf of the Covington Motor Vehicle Parking Authority (CMVPA), is soliciting statements of qualifications from professional design firms through Request for Supplier Qualifications (RFSQ260402) to provide comprehensive electric vehicle charging infrastructure design services. The procurement encompasses design work for EV charging installations at four primary parking locations: River Center Garage, Mid-town Garage, Pershing Lot, and On Street Philadelphia Avenue South of 4th Street, with potential expansion to additional sites throughout the city. Deliverables include preliminary evaluation and options-based analysis, design drawings at 30%, 60%, 90%, and 100% completion levels with technical specifications, detailed construction cost estimates, construction phasing plans and schedules, permit applications, and RFI and submittal coordination during bidding and construction phases across five project phases: preliminary, design, bidding, construction, and closeout. Qualified respondents must demonstrate relevant past performance on similar projects and maintain valid Kentucky professional licensure, with evaluation criteria assessed on a 100-point scale consisting of qualifications and experience of prime and sub-consultants (20 points each), key personnel qualifications (20 points), project approach description (20 points), capability to meet project schedule (15 points), and location proximity and area familiarity (5 points). The RFSQ was issued April 3, 2026, with responses due April 30, 2026, at 10:00 A.M. EST/EDT; an optional pre-submittal meeting is scheduled for April 13, 2026, at 2:00 P.M. EST at CMVPA Centre Administrative Offices, requests for information must be submitted by April 20, 2026, at 10:00 A.M. with responses published by April 22, 2026, at 3:30 P.M., and SOQ evaluation is estimated to occur by May 15, 2026.

The solicitation documents do not specify set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information. Responses must be physically delivered in sealed envelopes to Covington City Hall, Finance Department, 20 West Pike Street, and include two printed copies (original and copy), one electronic PDF on USB drive, and required attachments including statement of qualifications cover page, accident waiver, non-collusion affidavit, campaign finance affidavit, and conflict of interest certification. The CMVPA intends to utilize Ohio Kentucky Indiana Regional Council of Governments (OKI) grants and potentially other funding sources for project financing, though specific budget ranges or award values are not disclosed in the solicitation materials. Following SOQ qualification, the project timeline includes a one- to two-week RFP issuance, optional pre-proposal meeting, RFI submission period, proposal submission, evaluation, interviews, negotiations, and a two- to four-week period until design notice to proceed, with CMVPA seeking 100% final plan submittal at the soonest economically reasonable timeframe. The City reserves the right to reject any or all proposals and may establish one or more master agreements with negotiated scopes and fees for individual projects.