Professional Accounting Services - Indirect Cost Recovery and Fringe Rate Calculation

The Commonwealth of Virginia Department of Energy (Virginia Energy) is conducting a competitive procurement for professional accounting services focused on developing Fringe Rates and Indirect Cost Rates for its programs. The primary objective is to calculate rates that maximize indirect cost recovery under U.S. Office of Management Circulars A102 and A87 provisions. Key deliverables include completing and submitting a comprehensive Fiscal Plan to the Department of Interior and Department of Energy by December 1 annually, and obtaining an approved Federal Indirect Cost Negotiation Agreement within four weeks of contract signing. The contract will initially run from November 1, 2024, through October 31, 2025, with options for four additional one-year renewals. Proposals are due by 2:00 PM on October 10, 2024, with evaluation criteria weighted across five categories: expertise and qualifications (30 points), project completion plan (25 points), past experience (20 points), small business subcontracting plan (20 points), and financial responsibility (5 points). Contractors must maintain specific insurance coverage, including $1,000,000 per occurrence and $3,000,000 aggregate liability for accounting services.

The solicitation is designated as a Small Business Set-Aside Award Priority, specifically targeting DSBSD-certified micro businesses or small businesses. Potential contractors must demonstrate capability to satisfy all contractual requirements and provide a detailed small business subcontracting plan. Payment terms are structured with 90% of the contract amount disbursed after agency acceptance of final cost allocation and rate proposals, and the remaining 10% paid upon federal rate approval. While no specific budget range is explicitly stated, the procurement suggests a professional services contract with potential for multiple awards. The jurisdiction of Washington County is specifically mentioned, indicating the services will support Virginia Energy's operations in that region. The contract anticipates working closely with federal agencies, particularly the U.S. Department of Interior and U.S. Department of Energy, to ensure comprehensive and compliant rate calculations.