Procurement of Refrigerant

The Texas Department of Criminal Justice (TDCJ) Contracts and Procurement Department is soliciting bids for the procurement of refrigerant through an Invitation for Bids (IFB). Specifically, the agency seeks 80.0000 cylinders of Refrigerant R452A, which are 25Lb non-returnable cylinders, to be delivered to the TDCJ Facilities Central MBSE in Huntsville, TX. The bid opening is scheduled for May 07, 2025 at 3 P.M., with electronic submissions preferred via email to bids@tdcj.texas.gov. Bidders must submit their responses by this date and time, with a deadline for submitting questions set for April 25, 2025 at 10:00 AM (CST). The procurement requires F.O.B. destination pricing and emphasizes compliance with state procurement regulations, including specific technical and legal requirements for the refrigerant procurement.

The solicitation includes several set-aside preferences and regulatory requirements, notably a preference for Texas resident service-disabled veterans. Bidders must comply with multiple state regulations, including mandatory participation in the E-Verify system and adherence to Texas Public Information Act provisions. The contract includes provisions for payment, delivery, and inspection, with potential termination based on fund availability. Vendors must provide certification statements regarding business practices, boycotts, and potential conflicts of interest. While specific award values are not explicitly stated, the procurement is for 80 cylinders of refrigerant, suggesting a focused and potentially moderate-value contract. The TDCJ recommends a maximum of 10 MB of attachments per email submission and requires documents to be in Microsoft Office formats, indicating specific technical submission requirements for potential vendors.