Procurement of Milwaukee Outdoor Power Equipment and Accessories

The Cambridge Housing Authority (CHA) is seeking written quotes from authorized Milwaukee Tool distributors for the procurement of outdoor power equipment, battery systems, chargers, and tracking devices to support grounds maintenance operations across multiple CHA sites. This procurement is specifically designed to replace gas-powered leaf blowers and ensure compliance with the City of Cambridge's new ordinance prohibiting gas-powered equipment. The solicitation requires electronic submission of quotes through www.procore.com, with bid documents available beginning November 26, 2025, at 10:00 AM. Potential bidders must submit any general questions by December 4, 2025, at 2:00 PM, with final written quotes due electronically by December 12, 2025, at 2:00 PM. The evaluation criteria will focus on responsiveness, responsibility, and offering the lowest price, with the Awarding Authority reserving the right to reject any or all bids, particularly if fewer than three bids are received.

The procurement has a not-to-exceed budget of $100,000.00 and will be awarded under Massachusetts General Law Chapter 30B to the lowest-priced responsive and responsible bidder. The contract is subject to appropriation of adequate funds and may be cancelled if sufficient funding is unavailable. While no specific set-aside designations are mentioned, the solicitation emphasizes the selection of authorized Milwaukee Tool distributors who can provide battery-powered equipment with appropriate warranties and assist with configuring a tracking system for inventory control and asset management. The selected vendor will be responsible for supplying equipment that supports CHA's environmental objectives of reducing reliance on gas-powered equipment and maintaining operational readiness. The bid acceptance period is 30 days from the bid opening date, with final contract award subject to approval by the Board of Commissioners.