Procurement and Turnkey Installation of a 250 kW Diesel Emergency Generator System – City of Waxahachie Senior Center

The City of Waxahachie is soliciting sealed bids for procurement and turnkey installation of a 250 kW diesel emergency generator system at the Senior Center, 122 Park Hills Drive, with bids due October 22, 2026, and a mandatory pre-bid meeting and site visit on October 15, 2026, at 10:00 a.m.

Bidders must hold all required Texas state licenses and demonstrate a minimum of five years of experience installing commercial standby emergency generator systems, with successful completion of at least three turnkey diesel generator projects of 200 kW or greater within the past five years. The scope comprises one Kohler KD250 diesel generator (or approved equal), one KUS-DCTC 1200XS automatic transfer switch (or approved equal), and all associated equipment, fuel systems, labor, materials, permits, engineering, testing, startup, commissioning, and training to deliver a fully operational standby power system.

Contractors must provide performance and payment bonds each equal to 100 percent of the total awarded contract price, maintain commercial general liability insurance of at least $1 million per occurrence, business auto liability of $1 million, and workers' compensation insurance at statutory limits. Pricing is submitted on a lump-sum basis. Bidders must submit three project references, copies of state licenses for all required trades, manufacturer authorization documentation, proof of warranty support capability, a detailed project timeline, and complete conflict of interest questionnaires and W-9 forms.

The contract is awarded to the lowest responsive and responsible bidder meeting all minimum qualifications and is conditioned upon availability of appropriated or allocated federal, state, or local funds. The City reserves the right to cancel or terminate the contract at its convenience with thirty days' written notice. The question submission deadline is October 19, 2026, at 1:00 p.m. Sealed bids are submitted through the City's electronic bidding portal at https://procurement.opengov.com/portal/waxahachie-tx or via paper submission to 408 S Rogers Street, Waxahachie, Texas 75165. Bid opening occurs October 22, 2026, at 10:15 a.m. via Teams audio meeting.