Proctor Soil Compactor, Soil Compactor Analyzer, & Accessories for the Abilene Dist.

The Texas Department of Transportation (TxDOT), specifically the Abilene District, is soliciting bids for a Proctor Soil Compactor, Soil Compactor Analyzer, and related accessories through Solicitation No. 601340000062748. The procurement involves a specialized laboratory equipment set with specific technical requirements, including a fully automatic soil compactor compatible with TxDOT testing designations TEX-113-E, TEX-114-E, and TEX-117-E. The equipment must meet precise specifications, weighing approximately 270 lbs with dimensions of 26" W x 24" D x 61" H, and include installation, calibration, and certification by a factory-trained technician. The vendor must provide up to 4 hours of instruction for six TxDOT personnel on safety, operation, and preventive maintenance. Key submission dates include a bid opening on July 31, 2025, vendor questions due by August 5, 2025, TxDOT responses posted by August 8, 2025, and a final bid submission deadline of August 14, 2025, at 3:00 PM Central Time. The tentative contract award date is set for August 15, 2025, with delivery to be made to 1350 N. Arnold Blvd. in Abilene, TX.

The solicitation encourages responses from qualified vendors, with specific attention to vendor personnel qualifications and comprehensive insurance requirements. While no explicit set-aside designations are mentioned, TxDOT does offer preferences for Texas-produced supplies, agricultural products, USA-produced materials, and products from businesses owned by service-disabled veterans. The procurement process includes rigorous vetting, including cross-referencing vendors against the System for Award Management (SAM) and the Office of Foreign Assets Control (OFAC) Specially Designated National list. Vendors must register through the TxDOT Procurement Portal and submit responses through the Bonfire system, with strict formatting requirements. The contract includes a minimum 12-month warranty beginning when the instrument is accepted into TxDOT's inventory, with payment processed within 30 days after acceptance inspection. Specific insurance requirements include minimum coverage levels for Workers' Compensation, Commercial General Liability, and Commercial Automobile Insurance, with vendors required to provide a Certificate of Insurance meeting TxDOT's detailed specifications.