Processing, Marketing and Sale Of Recyclable Electronic Waste

The City of Edinburg Department of Solid Waste Management is requesting sealed bids for processing, marketing, and sale of recyclable electronic waste under RFB #2027-09, with bids due October 20, 2026 at 3:00 p.m. The contractor must hold active SERI R2v3 or e-Stewards certification and be registered with the Texas Commission on Environmental Quality.

Scope includes receiving, sorting, processing, storing, marketing, selling, and transporting e-waste from the City's drop-off center, commercial recycling collection program, and office recycling programs. The contractor must provide all labor, transportation, and logistics; pick up materials within five business days of notification; submit detailed settlement reports per batch within thirty days including exact weights, commodity types, and serial numbers of data-bearing devices; and sanitize or destroy all data-bearing media per NIST SP 800-88 or DoD 5220.22-M standards with certificates of destruction submitted within thirty days. Non-recyclable scrap is capped at 15 percent of total shipment weight per pickup run. The contractor assumes full liability for data destruction and environmental compliance.

Pricing must be submitted as a flat-rate net pricing schedule split by asset type, with bidders offering either revenue share (positive value per pound or unit for resaleable equipment) or processing costs (negative value for difficult commodities). No separate fuel or environmental surcharges are permitted. Once materials are accepted at the City's location, the transaction is final with no retroactive fees, chargebacks, or reductions in commodity payback rates permitted.

The contractor must maintain commercial general liability insurance of $1 million per occurrence / $2 million aggregate, environmental liability of $2 million per occurrence, and cyber liability of $2 million per occurrence. The initial contract term runs from award through September 30, 2027, with the City holding a unilateral option to extend for one additional fiscal year under the same terms and conditions. Questions are due October 9, 2026 at 3:00 p.m. Bids will be publicly opened October 20, 2026 at 3:00 p.m.