Processing, marketing and sale of recyclable electronic waste

The City of Edinburg's Department of Solid Waste Management is seeking sealed bids for processing, marketing, and selling recyclable electronic waste through Request for Bids #2025-4. The procurement covers comprehensive services including receiving, sorting, processing, storing, marketing, selling, and transporting electronic waste collected from the city's Drop Off Center, Commercial Recycling Collection Program, and Office Recycling Programs. Estimated annual collection is approximately 10 tons of e-waste, encompassing items such as TVs, monitors, computers, laptops, game consoles, cell phones, and other electronic devices. Bidders must possess an electronic recycling certification from a national accreditation agency, with E-Stewards certification preferred. Key deliverables include monthly reporting detailing tonnage, residuals, revenue, and commodity exchange information, along with a secure data deletion process. Critical bid dates include a bid release on November 6, 2024, a deadline for questions on November 18, 2024, and final bid submission by December 3, 2024, at 3:00 pm. Vendors must provide detailed pricing proposals, including processing fees per pound and fixed floor prices, with monthly payments to the city based on recyclable material sales.

The solicitation appears to have no specific set-aside designations for disadvantaged enterprises, though the bid documents include a section for Historically Underutilized Business (HUB) certification. Bidders must complete a comprehensive qualifications questionnaire demonstrating their operational capabilities, including company structure, years in business, annual revenue, employee count, and professional references. The contract is structured for a one-year term, with the city reserving the right to adjust quantities based on actual needs and fund availability. While no specific budget range is explicitly stated, the document suggests the city expects competitive pricing and revenue sharing from the selected electronic waste recycling vendor. Vendors must demonstrate compliance with local, state, and federal regulations, maintain appropriate certifications, and provide a robust security process for handling electronic waste. The city will evaluate bidders based on their technical capabilities, certification status, proposed pricing structure, and ability to meet the comprehensive service requirements outlined in the solicitation.