Process Servers for KLEC and DOCJT

The Commonwealth of Kentucky's Department of Criminal Justice Training issued Request for Quotation (RFQ) 525 2300000104 seeking qualified process server services for the Office of Kentucky Law Enforcement Council Support (OKLECS) and the Kentucky Department of Criminal Justice Training (DOCJT). The solicitation requires vendors to provide process of service to designated individuals throughout Kentucky and neighboring states including Tennessee, Ohio, and Indiana, with service providers making three attempted service attempts per individual. Key deliverables include fulfillment of last-minute service requests within five business days, provision of address change information when available, submission of Affidavits of Service to the requesting office, and supply of all necessary materials and equipment required for service delivery. Service providers must be credentialed to serve individuals in all specified jurisdictions, as the primary documents to be served consist of complaints filed with the Office of the Attorney General and administrative notices, with civil court service being rare. The contract period runs from January 23, 2023, through June 30, 2023, with an option to extend for one additional one-year period. The original response deadline of January 10, 2023, at 3:00 PM EST was extended via Modification 1 issued January 4, 2023, to January 17, 2023, at 3:00 PM EST to accommodate vendor inquiries regarding scope of work. Award will be based on lowest evaluated responsive bid using best value criteria, with price serving as the sole measurable evaluation criterion receiving 1,000 points, and pricing will be evaluated on a cost-per-individual basis for three service attempts.

Kentucky resident bidders receive reciprocal preference against nonresident bidders from states offering similar preferences, while qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and qualified nonprofit agencies serving individuals with severe disabilities receive additional scoring preferences of 20 percent and 15 percent respectively. Vendors must submit a signed and notarized Annual Affidavit along with credentials documentation for the specified jurisdictions and are classified as independent contractors responsible for all supplies, equipment, workers' compensation insurance, and unemployment insurance compliance with applicable governmental mandates. The contract is limited to a maximum of $20,000 per fiscal year, representing the total allowable cost for services. Invoicing must occur by the 10th of the month following service delivery, with payment due within thirty working days of invoice approval. No incumbent vendors or existing infrastructure integration requirements were identified in the solicitation documents.