Process Servers for KLEC and DOCJT

The Commonwealth of Kentucky's Department of Criminal Justice Training (DOCJT) and Office of Kentucky Law Enforcement Council Support (OKLECS) issued Request for Quotation (RFQ) 525 2300000069 seeking process server services across Kentucky, Tennessee, Ohio, and Indiana. The solicitation, posted October 20, 2022, with responses due November 3, 2022, at 3:00 PM EST, seeks vendors to provide comprehensive process service delivery including service to designated individuals with a minimum of three attempts per case, expedited last-minute service requests fulfilled within five business days, change of address information, and executed affidavits of service upon completion. Vendors must maintain a primary business location within the local vicinity where services are requested and provide all necessary supplies at their own expense. The contract period runs from November 15, 2022, through June 30, 2023, with an option to extend for one additional year. Evaluation will be based on best value criteria with price as the primary measurable factor, whereby the lowest bidder receives the maximum 1000 points available, and vendors must submit credentials authorizing service in all specified states.

Kentucky resident bidders are eligible for reciprocal preference consideration, while qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and nonprofit agencies serving individuals with severe disabilities receive 20 percent and 15 percent preferences respectively of maximum points. Vendors claiming resident or qualified bidder status must submit notarized affidavits confirming their eligibility. The contract carries a fiscal year budget cap of $20,000, with pricing structured as a cost per individual served inclusive of the three required service attempts. Payment will be rendered within thirty working days of invoice receipt and agency approval, with invoices due by the 10th of the month following service delivery. No incumbent vendors or current contractors were identified in the solicitation documents.