Process of Legal and Administrative Documents Services

Jackson County, Missouri is seeking proposals for a twenty-four-month contract for Process of Legal and Administrative Documents Services through the Family Support Division of the Prosecuting Attorney's Office, with one twelve-month extension option. The primary objective is to secure a vendor to serve legal and administrative documents including summons, petitions, orders to show cause, subpoenas, and court documents across Jackson County and surrounding Missouri and Kansas counties. The estimated annual document volume ranges from 1,500 to 2,000 documents. Proposals must be submitted electronically through the Jackson County Bonfire Portal by 2:00 p.m. CT on January 13, 2026, with questions due by 5:00 p.m. CT on January 6, 2026. Respondents must have a minimum of five years' experience in process service and provide three municipal references. The evaluation will be comprehensive, scoring proposals on responsiveness (pass/fail), respondent qualifications and experience (45 points), references (10 points), and pricing (45 points), totaling 100 points. Process servers must be approved by the 16th Judicial Circuit Court and obtain Private Process Server numbers.

The contract does not specify specific set-aside designations or restrictions for disadvantaged enterprises. Respondents must obtain a Certificate of Compliance from the Jackson County Compliance Review Office and complete an affidavit confirming no conflicts of interest, current tax status, and compliance with federal work authorization programs. The county reserves the right to split the contract award among multiple respondents. Insurance requirements are extensive, mandating Commercial General Liability ($1,000,000 per occurrence), Commercial Automobile Liability ($1,000,000 combined single limits), Workers Compensation at statutory levels, and Excess/Umbrella Liability ($1,000,000). While no specific budget range is provided, the county will not pay more than $15 for unsuccessful service attempts within Jackson County. The successful contractor must provide a Certificate of Insurance within ten business days of award notification and demonstrate technological capabilities for remote access to case information for county staff.