Private Utility Locating Services

The City of Beaverton is requesting sealed bids for private utility locating services covering streetlights, stormwater, wastewater, potable water, and non-potable water for the Public Works Operations Division. This Request for Proposal (RFP) #24-050 seeks to procure comprehensive utility locating services with an estimated annual workload of 8,789 locates across all utility types, including 2,172 stormwater locates, 2,592 wastewater locates, 2,603 water locates, 200 non-potable water locates, and 1,222 streetlight locates, with additional provisions for after-hours work and project-specific hourly rates for locates exceeding 500 feet or beyond the first hour. The contract is scheduled to commence on March 19, 2024, and terminate on June 30, 2025, with potential renewal for up to four additional one-year terms. Proposals were due electronically by February 6, 2024, at 2:00 pm through the City's procurement portal. Contractor qualifications must include a minimum of three years' experience in private utility locating services and ownership or access to underground utility locator equipment. The evaluation of proposals will be weighted as follows: knowledge and experience (35%), project approach and understanding (23%), relevant experience and references (15%), contract price (15%), and Beaverton Equity Procurement Program requirements (12%).

The City of Beaverton has established an aspirational goal of 15% participation by firms certified by the State of Oregon Certification Office for Business Inclusion and Diversity (COBID), with specific designations available for Emerging Small Businesses (ESB), Minority-Owned Businesses (MBE), Women-Owned Businesses (WBE), Service-Disabled Veteran-Owned Businesses (SDV), and Disadvantaged Business Enterprises (DBE & ACDBE). The current utility locating services are being performed by the incumbent contractor, Precision Locating LLC, and the new contract will expand the existing scope to include streetlight locating services for the City's 5,000 streetlights. Interested contractors must comply with detailed reporting requirements, including the submission of subconsultant disclosure forms and monthly subcontractor payment and utilization reports to ensure transparency in contracting relationships. The standard City of Beaverton professional services contract requires contractors to maintain commercial general liability insurance of $2,000,000 and automobile liability insurance of $1,000,000, along with workers' compensation coverage. While specific award values or budget ranges are not detailed in the available documentation, the estimated service volume and comprehensive scope suggest a significant contract value for the selected contractor(s).