Privacy Pods with Acoustic Technology

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, is requesting quotations for seated privacy pods with acoustic technology to be delivered to the Maine State Library by November 13, 2026, with quotations due October 9, 2026 at 4:00 p.m. Eastern Standard Time.

The scope comprises one four-person handicapped-accessible unit and two single-person units, all equipped with motion-sensor-controlled lighting and ventilation, U.S. electrical outlets, and fully encased glass fronts. All units must achieve a minimum 30 dB sound reduction per ISO 23351-1:2020 and carry Intertek Sustainability Clean Air Certification. Single-person units require adjustable-height seating; the four-person unit requires foldable bench seating. All units must use fire-resistant materials and remain moveable once assembled. Delivery location is Maine State Library at 230 State Street, Augusta, Maine.

Quotations must be submitted through the State of Maine's Advantage Vendor Self Service system and include manufacturer names, part numbers, FOB Destination pricing (with all shipping charges included and taxes excluded per the State's tax-exempt status), manufacturer literature documenting specification compliance, warranty information, and an equivalency document for any proposed alternatives. Bid pricing must remain firm for 180 days from bid opening. The State anticipates one award but reserves the right to make multiple or no awards based on bid results and budget. The State also reserves the right to negotiate for additional units at the awarded price for six months following award selection. Payment terms are net 30 upon receipt of accurate invoices. No Best and Final Offers will be requested.