Prisoner Partitions Solicitation

San Bernardino County's Purchasing Department issued Invitation to Bid (ITB) VHS126-CFMAI-6329 on March 10, 2026, to procure prisoner partitions for the County's Fleet Management Department under a five-year contract term running from July 1, 2026, through June 30, 2031. The solicitation seeks pricing for fifteen line items of Setina brand vehicle partition products, including front partitions, rear partitions, cargo partitions, sliding window partitions, and partition components such as foot stub weldments. Bidders must submit completed pricing information using Attachment A in Excel format and may bid on all listed items or partial quantities at the County's discretion, with actual order volumes to be determined based on Fleet Management's operational needs and unpredictable parts and repair requirements. Delivery is required within one to two days on stock parts following purchase order receipt to County addresses and centers as designated, with F.O.B. destination pricing and freight charges separated from product pricing. The submission deadline is March 24, 2026, at 3:00 PM through the San Bernardino County ePro system or in sealed paper form to the Fleet Management Department at 210 N. Lena Road, San Bernardino, California 92415; bidders must register in ePro prior to submission, and questions must be submitted by March 17, 2026, at 9:00 AM. Contract award is anticipated between April and May 2026, and the County reserves the right to conduct pre-award surveys to assess bidder capability, including facilities, financial responsibility, and past performance.

San Bernardino County applies a five percent local vendor preference to bidders with principal places of business within San Bernardino County boundaries, per County Policy 11-10. No brand substitutions are acceptable, limiting orders to original equipment (OE) parts only as specified in item descriptions. Pricing terms require net payment of 60 days after acceptance, with prices excluding California sales and use tax and Federal excise tax; bidders may submit price adjustment requests in writing 30 days prior to implementation, subject to Fleet Management Fiscal Unit review and approval. Non-residents receiving California source income must submit franchise tax documentation 15 business days before first payment, and all bidders must comply with California Revenue and Taxation Code Section 18662 regarding use tax. The solicitation does not identify incumbent vendors, specific budget ranges, or award values; however, the flexible ordering structure and five-year term suggest this is a requirements or blanket purchase agreement with variable volume commitments. The County, which is self-insured, reserves the right to reject any or all bids, waive specification variations, and acquire equivalent equipment from other sources.