Printing Services for Recycling Postcard

The City of Pittsburgh, Office of Management and Budget, on behalf of the Department of Public Works, is soliciting printing services for a 2026 Recycling Postcard mailer through a competitive quote process with a maximum budget not to exceed $10,000. The procurement requires vendors to produce approximately 116,500 double-sided mailers measuring 6 inches by 9 inches, printed in four-color process (CMYK) on 100-pound uncoated recycled cover stock containing 30 percent post-consumer paper. The scope of work includes typesetting, design, layout support for multiple iterations, color proofs, and coordination with the City through finalization. Deliverables must be completed by the March 3, 2026 finalization deadline, with delivery required to C&C Mailing Service in Gibsonia, Pennsylvania by March 16, 2026. The bid submission deadline is February 17, 2026 at 3:00 PM, with responses submitted electronically through the City's procurement portal. All pricing must be itemized on invoices, shipping and delivery costs must be included in the bid price on an F.O.B. Destination basis with no separate reimbursement for handling or delivery fees, and vendors must complete and submit a W-9 Form, Vendor Registration Form, and agree to the City's Standard Terms and Conditions. Payment terms are Net 45 days upon receipt of invoices that include the City's Purchase Order number and the awarded solicitation number.

No specific set-aside designations for disadvantaged enterprises, minority-owned businesses, or women-owned businesses are identified in this solicitation, nor is any incumbent vendor or current contractor information provided. The City is tax exempt and will not accept lump-sum invoicing; all vendors must be prepared to comply with itemized invoicing requirements and the City's Standard Terms and Conditions. No specific incumbent vendors or existing infrastructure integration requirements are listed in the available solicitation documents. The award value is capped at $10,000, representing a one-time purchase for printing services with no indication of renewal options or future contract extensions.